Before the
first count.

Use this list with the venue’s own booking terms. Agree who handles each task before arrival, especially if you are the person collecting keys or signing the rental agreement.

If something needs attention

Raise building, cleanliness or pest concerns with the venue contact before using the affected area. Record what you observed and ask who is responsible for arranging an inspection or remedy. Avoid applying products or changing the premises yourself without the operator’s agreement.

If the premises need a professional pest inspection, ask the venue manager to coordinate it. Seaside Pest Control serves residential and commercial properties in Vancouver; confirm the scope and access arrangements directly before booking.

Keep the agreement usable

Put the final arrival instructions, room name, booking hours and contact details in one place for the group. Recheck them when a rehearsal moves to another room or date. A checklist supports communication; the venue’s actual terms remain the basis of the booking.

Original general planning checklist. It is not a venue inspection, certification or a representation of any listed venue’s conditions.